Job Description

Operations and Office Coordinator

Variety Coffee Roasters is a New York specialty coffee company founded in 2008 as a single cafe, and today roasting and serving our coffee at 8 of our own shops across Brooklyn and Manhattan, as well with over 100 dynamic wholesale partners. At Variety, we believe that coffee should be fun. While we take our coffee seriously, we try not to take ourselves too seriously. Seriously.

The Operations Coordinator will be based out of our offices at 340 Stagg St. in Brooklyn, and will report directly to the Director of Operations and financial controller. The Operations Coordinator is responsible for executing a variety of tasks that support the Director of Operations in ensuring the smooth function of wholesale operations and company communication. They are also the key point of contact for Accounts Payable across both our retail and wholesale programs and play a critical role in the financial management of the company. This is a full time position salaried at $63,000/year.
The ideal candidate is dependable, personable, and positive. We’re looking for someone who will approach the job with curiosity and a sense of accountability and transparency in their work, is excited to perfect and improve on existing systems, and communicates comfortably with their team.

THE OFFICE AND OPERATIONS COORDINATOR WILL:
Build a consistent, predictable and transparent schedule for performing office coordinator duties, accounts payable, receivable and bookkeeping responsibilities
Communicate clearly and reliably with external bookkeepers, wholesale customers, and vendors regarding billing and accounts payable details
Respond to customer inquiries with warmth and immediacy
Work with Director of Operations to identify potential needs and improvements in office, wholesale and company-wide operations

RESPONSIBILITIES INCLUDE:
General Operations:
Wholesale Order Processing
Translate incoming wholesale orders into invoices
Run totaling reports for production team
Monitor orders@ inbox for late orders and communicate with production team

Web Store:
Process orders
Manage communication with online customers
Update product pages
Manage info@ email account
Field/sort all emails
Answer general business inquiries
Field social media inquiries and engagement

Office Coordination:
Answer phone
Manage office supplies
Open and sort mail
Help to maintain a clean and efficient shared work space
Identify areas for improvement in workplace flow and organization

Accounts Payable:
Enter weekly invoices into Quickbooks
Process and mail checks
Print out invoices
Manage Accounts Payable email inbox
Collect missing invoices
Work with vendors to audit statements and invoices
Sort and file paper invoices

QUALIFICATIONS:
Minimum one year of administrative/operations experience
Experience with Google Workspace required
General computer skills required
Experience with Quickbooks and Microsoft Excel a plus

COMPENSATION AND BENEFITS:
Annual Salary of 63,000/year
80 hours paid time off per year + 6 paid holidays
80 hour paid parental family bonding leave
Medical, vision and dental care coverage are offered beginning one month from hire with an employer contribution of 50%
Pre-tax transit spending benefits
To apply, please send a resume and brief introduction to: claire@varietycoffeeroasters.com.

How to Apply

Job Categories: Other. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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